1.     Create a Job Posting within Talent Acquisition System (TAS).

2.     Check for Position Group. 

3.     Check to see if Position Group is listed as being underutilized by females, minorities or both.

4.     If position is underutilized by women, minorities or both, develop advertising strategy to attract qualified candidates. 

5.     Check HRS Toolkit for posting requirements. HRS Toolkits

6.     Include NMSU’s EEO/AA statement on external advertisement. HRS Toolkits

7.     Advertisements:  NMSU website. Additionally, include two (2) external advertising resources minimum and upload. It is highly encouraged to advertise positions within various sites. This will increase the applicant pool's diversity and assist NMSU to meet the affirmative action plan's goals. See Recruitment Resources. Recruitment Resources

8.     Maintain copy of advertisements placed.

1.     Departments are to submit their initial list of interviewees to EID for review.  This list is to be submitted prior to any interviews being conducted.  

2.     Departments can use the Justification Memorandum Template to provide the candidate names and their strengths/weaknesses. 

3.     The list is to be emailed to affirmativeaction@nmsu.edu. 

1.     Review interview questions for any inappropriate questions and/or language.  Questions are to be directly related to the position advertised. 

2.     Maintain copy of interview questions.

3.     Maintain copy of interview responses.

1.    Justification Memorandum Template:  This memorandum should serve as a narrative of the search process and how the selected individual was the most qualified for the position.  To include the following: 

a.     Introduction/Background

b.     Advertisement Sources

c.     Applicant Review and Overview of the Selection Process

d.     Applicants Selected for Interview but not Selected for Position (Strengths/Weaknesses)

e.     Applicant Selected for the Position (Strengths/Weaknesses, Qualifications, Education, Work Experience, Training, Interview Performance Comparison to others interviewed, and any additional or relevant information)

1.     Copy of Matrix.

2.     Proof of External Advertisement.

3.     Copy of Interview Questions w/Responses.

4.     Justification Memorandum.

5.     Any additional or relevant documentation related to the Recruitment/Hiring Process.

1.     All documents are to be uploaded in the system, attached to the Posting and/or Hiring Proposal.

2.     All application documents generated externally from the Talent Acquisition System (TAS) process may be scanned and attached as supplemental documents to the Hiring Proposal. Departments should be aware that these documents may be released to the public under the New Mexico Inspection of Public Records Act (NMIPRA). NMSU ARP 14.10 - Records Integrity and Retention, https://arp.nmsu.edu/14-10/. Records Management and Retention (RMR), https://inside.nmsu.edu/rmr/ (1.21.2.246 Recruitment).